Information for Panelists
Audio-visuals
Panelists are not expected to use any presentation material (time will not allow) and so do not need to submit audio-visual requirements. All panellists will receive a lapel or hand held microphone as standard.
Delegate questions
Throughout the conference and especially during panel sessions, as much time as possible will be made available for the audience to ask questions. This will be overseen by the session moderator who is responsible for:
• directing the staff with roving microphones towards members of the audience
• repeating or rephrasing questions where necessary
At the close of a session delegates may crowd the conference stage area to ask additional questions or introduce themselves to you. Please encourage delegates to meet you in the foyer/cafe area of the Conference Centre so the next session participants can begin their run through and AV check.
Guests & colleagues
If you are bringing colleagues or guests with you to sit in on your session please bring them with you to the Speaker Room so that temporary conference passes can be produced. They should NOT go to the main Conference Registration Desk.
Lunch/refreshments
Tea, coffee and water will be available in the Speaker Room all day. A light buffet lunch will also be available for speakers. There are also several food outlets available on the exhibition floor for more substantial appetites.
Personal belongings
All participants are advised to leave their coats and bags at the Conference Centre Cloakroom on Level 3 (right of the main Registration Desk). Although the Speaker Room will be manned at all times space is limited and there can be no guarantee that valuable items such as laptops will be safe.
Rehearsal/pre-session discussion
Quiet rooms for rehearsal or pre-session discussions can be organised. Please make a request to the conference organiser or your session moderator prior to the conference if you would like have a pre-session meeting to run through discussion topics.
Speaking to an international audience
We ask all conference participants to keep in mind that Online Information is attended by hundreds of multinational delegates (65% non-UK). With attendees coming from over 40 different countries it is essential participants are as clear and concise as possible when addressing the audience.
